---
title: Collecting Fees
---

# Collecting Fees

## Recording a Payment

When a student or parent comes to pay fees:

1. Go to **Finance → Fee Payments**.
2. Click **Record Payment**.
3. Type the student's name in the search box and select them.
4. Select the **Month/Period** being paid for.
5. The **Amount Due** is filled automatically from the fee structure.
6. Enter the **Amount Paid** (may differ if paying partially).
7. Enter the payment reference number if applicable.
8. Click **Save Payment**.

A receipt can be printed immediately by clicking **Print Receipt**.

## Searching for a Student's Fee Record

1. Go to **Finance → Fee Payments**.
2. Use the search box to find the student by name or admission number.
3. All their payment records are listed — paid, partial, unpaid, and overdue.

## Sending a Fee Reminder

If a student has an outstanding balance:
1. Open their fee record.
2. Click **Send Reminder** to send an SMS or email to their parent/guardian.